Payouts are less than sales
Fees, refunds and chargebacks are taken from later payouts, so deposits never line up with the orders behind them.
Ecommerce bookkeeping · US & UK sellers
Shopify & Amazon bookkeeping that reconciles to the cent.
Your payouts never match your sales. Fees, refunds, chargebacks, reserves and three different payment platforms sit in between. We reconcile every payout to your bank in your own QuickBooks or Xero, so your monthly P&L is one you can trust.
Fixed fees agreed up frontYour books stay in your own QuickBooks or XeroPayout reconciliation every month
Sound familiar?
Where ecommerce books go wrong
Deposits booked as revenue
Net payouts recorded as sales understate revenue and hide fees. Your margins look wrong and your tax numbers drift.
PayPal and Stripe are left out
Shopify's payout report covers Shopify Payments only, so other gateways need their own reconciliation.
Apps double-post transactions
Two integrations writing the same sales into QuickBooks or Xero inflate revenue until someone audits them line by line.
Amazon settlements change format
Amazon retires its older settlement reports on 11 November 2026. Imports built on the old files will break.
Sales tax creeps up on you
Selling into many states means economic nexus thresholds you may cross without noticing.
Packages
Fixed fees. Clear scope.
Start with a Health Check, fix the history with a Books Reset, then keep it clean every month.
START HERE
Books Health Check
$149
fixed
Five business days. We compare your Shopify, Amazon, PayPal and Stripe payouts with your bank, list uncategorized and duplicated entries, and give you a sales tax nexus snapshot. The fee is credited to a Books Reset.
Book a Health CheckCLEANUP
Ecommerce Books Reset
from $750
fixed
Up to 3 months and one sales channel. Up to 12 months across several channels is $1,500. Every payout reconciled, fees and refunds posted correctly, and the books closed month by month in your own QuickBooks or Xero.
Ask about this packageMONTHLY
Monthly Ecommerce Books
from $450
per month
One store: payout reconciliation, categorization, receipts and a monthly P&L. Shopify plus Amazon, PayPal or Stripe, with nexus monitoring and a cash snapshot, is $850/month.
Ask about this packagePROJECT
Finance Automation Build
from $600
fixed
A Google Sheets, Apps Script or QuickBooks/Xero automation for one repetitive finance workflow, documented so your team can run it.
Ask about this packageFOR CPA FIRMS
White-label Bookkeeper
from $1,400
per month
Dedicated bookkeeping capacity for US accounting firms, working inside your systems and review process.
Ask about this packageSee it working
Proof, not promises
Real screens from our own tools, running on demo data.
An Amazon Flat File V2 settlement reconciled to the bank deposit with a $0.00 difference, then posted as one balanced journal entry. Narrated by Arvind, founder of AR Accounting Hub.
Sales tax nexus monitoring from Shopify and Stripe exports. Read the case study →
Why sellers trust us
Built for review, not guesswork
Your data stays yoursWe work in your QuickBooks or Xero file and your Google Drive. Nothing is locked in our platform.
Read-only firstThe Health Check runs on exports or read-only access. You decide what to grant after you see the report.
Finance backgroundYour books are handled by a finance professional who also builds the automation, not a call centre.
Every number ties outEach month ends with payouts, bank and books reconciled, and a short note on anything unusual.
FAQ
Questions sellers ask
Do you work in my own QuickBooks or Xero file?
Yes. Your books stay in your own QuickBooks Online or Xero account, and your reports in your own Google Drive. You keep full ownership and access, even if you stop working with us.
Which channels and tools do you handle?
Shopify (including Shopify Payments), Amazon Seller Central settlement reports, PayPal and Stripe, with QuickBooks Online or Xero. We can work alongside A2X or Link My Books if you already use them.
Do you file my sales tax returns?
No. We monitor your sales against the state thresholds your advisor has reviewed and prepare the workpapers. Registration and filing stay with you, your CPA or your filing software.
How does the Health Check work?
You give us read-only access or exports. Within five business days you get a written report of payout gaps, uncategorized and duplicated entries, and a nexus snapshot, with a fixed quote for anything we find. The $149 is credited if you go ahead with a Books Reset.
What does the Amazon settlement report change mean for me?
Amazon is retiring its older settlement report formats on 11 November 2026, leaving only the Flat File V2 format. Any spreadsheet or import that reads the old format needs updating. We reconcile from the V2 report.
Find out what your books are missing.
A $149 Health Check shows the gaps between your payouts, bank and books, with a fixed quote to fix them.
Book a Health Check